Privacy Policy
The Stewardship Group, LLC ("The Stewardship Group," "we," "us," or "our") operates this website and its online tools.
This policy explains when we collect personal information, how we use it, and the choices available to you.
The Pulse Check
The Pulse Check is anonymous. We do not ask for your name, email address, employee identifier, or other identifying information. We do not store your IP address with your submission or attempt to connect your responses to you.
At the end of the Pulse Check we may issue you a reading code so you can return to your reading. We generate this code. It does not identify you on its own.
We may not be able to locate or delete a response submitted without a reading code.
If you request a conversation after completing the Pulse Check, we collect the contact information you provide and connect it to the reading you completed, so we can discuss it with you.
The Code of Conduct Builder
The Code of Conduct Builder, also called Table Stakes, uses information about your organization to create a tailored Code of Conduct and related materials.
The organizational information you provide may include:
- Company name, mission, values, and brand colors.
- A company logo.
- Industry, geographic reach, workforce characteristics, and risk profile.
- Selected Code topics, reporting channels, and job roles used in workplace scenarios.
- The Code of Conduct, Pocket Guide, and other materials generated for your organization.
We use this information to generate your materials and to better understand the needs organizations face so we can improve our services. This information generally relates to the organization and does not identify the person using the Builder.
You may use the Builder without providing your name or email address. If you provide an email address, we collect and store it to deliver your requested materials. If you separately choose to receive updates from us, we may also send occasional insights and information about our services. You may unsubscribe at any time.
Contacting us
When you email us, submit a contact form, or request a conversation, we collect the information you choose to provide. This may include your name, email address, telephone number, organization, role, and message.
We use this information to respond to your inquiry, schedule a conversation, provide requested information, and maintain appropriate business records.
If we begin working together, information collected during that relationship may also be governed by the applicable engagement agreement and related notices.
Website and technical information
Our website and service providers may process limited technical information needed to deliver the website, maintain security, diagnose errors, and prevent misuse. This may include browser type, device type, operating system, access time, and technical logs.
We do not use technical information to identify a Pulse Check participant or connect a Pulse Check response to a particular person.
If we use nonessential cookies, analytics, or advertising technologies, we will provide any notice or choice required by applicable law.
How we use personal information
We may use personal information to:
- Operate, maintain, and secure our website and online tools, and improve our services.
- Generate and deliver materials you request.
- Respond to inquiries and schedule conversations.
- Send communications you request or agree to receive.
- Detect misuse and protect our website, systems, rights, and users.
- Comply with legal, tax, accounting, and record-keeping obligations.
- Establish, exercise, or defend legal claims.
Who we share information with
We do not sell personal information or share it for cross-context behavioral advertising.
We share information with service providers only when reasonably necessary for them to operate or support our website and tools. These providers include:
- Anthropic — provides the artificial intelligence used to generate Code of Conduct content.
- Lovable — provides website hosting and application services.
- Supabase — provides database and application infrastructure.
- Resend — provides transactional email delivery.
- Cloudflare — provides bot protection that helps prevent automated misuse of our online tools.
We may also disclose information:
- When you direct or authorize us to do so.
- When required by law or a lawful government request.
- When reasonably necessary to protect our rights, systems, users, or others.
- In connection with a merger, acquisition, financing, reorganization, or transfer of all or part of our business.
Where information is processed
Our service providers may process information in the United States and other jurisdictions where they operate.
If personal information is transferred from a jurisdiction that restricts international transfers, we will use an appropriate legal mechanism when required.
How long we keep information
We keep personal information for as long as reasonably necessary for the purpose for which it was collected and to satisfy applicable legal, tax, accounting, contractual, and record-keeping obligations.
Retention periods may vary depending on the type of information and why we collected it.
Organizational information, anonymous responses, and aggregated information that cannot reasonably be connected to an individual may be retained to operate our tools, understand organizational needs, and improve our services.
Your privacy rights
Depending on where you live and the laws that apply, you may have the right to ask us to:
- Confirm whether we process your personal information.
- Provide access to or a copy of your personal information.
- Correct inaccurate personal information.
- Delete certain personal information.
- Restrict or object to certain uses of your personal information.
- Provide certain information in a portable format.
- Honor your withdrawal of consent when processing is based on consent.
These rights may be subject to legal limitations or exceptions.
We cannot provide access to or delete information that is anonymous and cannot reasonably be connected to you. This includes anonymous Pulse Check responses.
To submit a privacy request, contact us using the information below. We may need to verify your identity before completing the request. We will not discriminate against you for exercising an applicable privacy right.
Individuals in the European Economic Area or United Kingdom may also have the right to make a complaint to the data protection authority where they live or work.
California residents may have additional rights under the California Consumer Privacy Act when that law applies.
Security
We use reasonable administrative, technical, and physical safeguards designed to protect the information we maintain.
No method of transmission or electronic storage is completely secure. We therefore cannot guarantee absolute security.
Children
This website and its tools are intended for adults acting in a professional capacity. They are not directed to children, and we do not knowingly collect personal information from children.
Third-party links
Our website may contain links to websites or services operated by others. Their privacy practices are governed by their own policies, not this one.
Changes to this policy
We may update this policy from time to time to reflect changes in our website, tools, practices, technology, or legal obligations.
When we update the policy, we will revise the effective date at the top of this page.
Contact
The Stewardship Group, LLC
921 H Street NE, #338
Washington, DC 20002
For privacy questions or to exercise an applicable privacy right, contact us at privacy@stewardshipgroup.co.